Running a meeting effectively may seem like it requires little skill. That's what I thought when my boss at one of my first jobs asked me to create a guide for a homeowners association in how to to lead effective meetings.
It was 1981, and I had just graduated college from UCSB (University of California at Santa Barbara). I was living in Berkeley and working for Eugene Burger Property Management Corporation in Sausalito, CA. My boss, Carole Norris, helped me get the job working for her because we knew each other through volunteering for the statewide tenants rights organization. She was running for City Council in Berkeley at the time. And, as tenant's rights activists, we were working for a property management company that managed some Section 8 (low-income) housing in Marin County. Is there really low income housing in Marin County people would sometimes ask me? Well, this was low-income relatively speaking for Marin County, I mean. (It wasn't inner city Newark, NJ where the real tenant activists were organizing low-income renters!)
I was given the task to write a manual and share it with others on how to run effective meetings. And, I guess, what seemed obvious to me and maybe others, was anything but obvious when it came to running a meeting. Most people just don't know how to run a meeting effectively.
And, so here I am, 30 years later still running meetings for clients. I share this with you because the other day I went into a client meeting and initially took charge of the meeting by setting an agenda for what each person wanted to cover and then setting some priorities among those agenda items and a timeframe for discussing each item. This is so important because meetings otherwise can meander a lot.
At the end of the meeting, I asked those in the room what they liked about the meeting and what they would like to see differently next meeting. They all agreed it was the best meeting they had in a long time because it seemed focused, on point and on track.
It may not take a lot of skill to run a meeting effectively. But, it does take focus, a good approach or clarity and purpose.
Are your meeting clear and purposeful? In an upcoming blog, I will share some methods for how to run effective meetings. In the meantime, I recommend people read the book Death by Meeting by Patrick Lencioni of The Table Group. This easy to read and enjoyable book shares the model of effective meetings followed by a wonderful storywriting.